In most organizations, visitors, delivery agents and contractors are requested to sign a paper guest log.While this method of keeping track of visitors is perceived as quick and easy, it provides very little security, and poses a number of other problems.
More often than not, the names are not legible, or are false, In an emergency (fire, etc.), it would be impossible to quickly determine who is still in the building (names aren't legible or check out times may not be required.)
Information regarding who has visited the organization is readily available for everyone to see; this information should be confidential, Paper logs and hand-written visitor notifications for employees present a poor image to visitors and a perception of lax security.
May 07, 2014
Versions to Date:
v.1.0 - v. 2.1.5
Our application development team took on an indept analytical study on the very many flaws and difficulties faced by a vast number of corporate organisations in managing the flow of visitors within their facility.
It was discovered that more often than not, the process time used to confirm with employees and clear expected guests
from the front desk was most unproductive and in very many cases loads of unavoidable errors were made.
Zoycom Solutions has recognized the need for a speedy, resourceful and seamless process to ensure that visitors within any organisation are properly checked, confirmed, tracked and monitored through out visit as well as ensure visits are archived for future references.
The Zoycom Visitor Management System Features include;
- Visitors Registration Interface with Visitor’s Details(official details & photograph if necessary)
- Option to issue a Pass or even reprint the Pass
- Scheduling appointments for employees
- Online scheduled appointments list
- Confirmation option for unscheduled / scheduled visitors through Application
- Centralized database management
- Multiple Entrance point support
- Authorized users can access the application
- Retrieval of the past visitors data based on different criteria.
- Key management
- Quick processing of large groups of visitors through queuing of captured data.
The Zoycom Visitor Management system Supports
- Quick and complete capture of visitor information as an essential component for proper record keeping and security checks
- Capture of visitor information using various hardware devices. The tasks that can be performed include scanning business cards, scanning driver license, capturing visitor photo.
- Authenticating a visitor as having proper identification and determining that he or she is who they claim to be.
Other Features Include
Recalling previous visit information (including pictures) when a visitor revisits, Detecting each attempted visit and deterring potential security breaches before they affect the user facilities, Importing guests ranging from disgruntled ex-employees to known felons into the watch list to alert personnel of a potential threat to the organization
The Zoycom VMS can be deployed within a CUG(Closed User Group/Intranet) environment, as well as subscribed for via a pay as used channel. Before deploying, a thorough assessment of your organisation and its existing visitor management process would be conducted and recommendations of best method to deploy.would be communicated